Declarations of Interest: None

The minutes of the meeting held on Monday 9^th March 2009 were agreed by all to be a

correct record of that meeting and signed by the Chairman.

Footpaths PK advised he would be doing work on the ditch adjacent to footpath T25/37

Polkesfield during the Easter weekend. It was agreed by all for Councillors to visit T5/37 on

9^th May to review the situation and agree any further action.

Highways The Clerk reported that the cleaning of gullies in Willey Road had been done by

SCC since the last meeting.

36/09/0002 Erection of two storey rear extension at The Mardy, Woodhill

36/09/0003 Installation of a solar electric PV system at the Williams Hall, Dark Lane

TDBC advise approval of above applications.

DH advised the Council that he had contacted TDBC re the steps from the renovated

property onto the highway at Griggs Hill that did not appear to be on the approved

planning application and that TDBC were dealing with this.

601 A.A. McKenzie Clerks Salary & Expenses 01.01.09 – 31.03.09 £489.93

602 SALC Affiliation fee 2009/10 £200.68

603 Smith of Derby – Church Clock Annual maintenance 2009 £247.25

604 WM direct Printing of village newsletter April 2009 edition £ 59.00

It was agreed by all that the above cheques be authorised for payment

Draft Annual Accounts – Year ended 31.03.09

It was agreed by all that as Councillors had experienced difficulties in printing off all of the

pages circulated the Clerk would circulate further copies.

External/Internal Audit

The Clerk advised that the annual return and information for completion had been received

from the external auditors and that the submission deadline was 31^st May. It was agreed by

all that the approval of the annual return should be put on the agenda for the next meeting.

He also advised that Liz Hembrow had agreed to audit the accounts again this year and this

was agreed by all.

Budget 2009/2010 Following discussion there were no queries on the figures circulated by the

Clerk.

Changes to bank signatories

HV reported that FQ had completed her details and passed the documents onto GS.

Receipt of Monies

The Clerk reported receipt of £149 for a memorial fee.

Burial Ground Fees 2009/10

The proposed fees circulated by the Clerk were agreed by all. It was also agreed by all that a

risk assessment on the burial ground should be done on 9^th May.

The Clerk reported on correspondence received from Smith of Derby re the Clock. Following

discussion it was agreed by all to

Await the quotation for repairs before giving Smith of Derby the go ahead to do the dial restoration.

To consult with the PCC before completing the questionnaire on asbestos and JH agreed to do this.

The Chairman highlighted items 2, 3 and 5 to Councillors and the correspondence was then

put on circulation.

Following discussion it was agreed by all that the Clerk should write to the local resident

advising that the problem was diminishing and no further action was required.

The Clerk advised that a local resident had agreed to take on the role of coordinating the

delivery of the newsletter to the distributors.

A discussion took place on what was required from the website. It was agreed by all that

HV should meet with the local resident who had offered to help during public question time

and invite him to attend the next meeting to discuss the way forward and finances required..

HV reported that the proposed meeting had been cancelled but would take place before the

next Parish Council meeting.

123.Feedback from meetings None

The Clerk reported that the necessary information from TDBC following the workshops had

not been received and the item was deferred until the next meeting. The Clerk was asked to

follow up the non receipt of the information from TDBC

Communications

It was agreed by all that the Clerk should write to D. Alder following up on the points raised

in the public question time discussion on The Old Coal Yard