Present John Hembrow (Chairman), David House, Trevor Williams, Irene Browning,

Julia Clewes, Heather Venn, Fiona Quick, Ian Parker, Gill Slattery

22. Apologies Gill Slattery (would arrive late)

Declarations of Interest: DH declared a personal interest in the item on the Village Hall

grant as he is Chairman of the Village Hall management committee.

23. Minutes of the Previous Meeting

The minutes of the meeting held on Monday 9^th June 2008 were agreed by all to be a correct

record of that meetings after inserting the number 6 in the footpaths item . The amendment

was initialled and the minutes were then signed by the Chairman.

24. Matters Arising

Footpaths PK reported that the broken stile on footpath T25/6 would be fixed by the

landowner concerned. He also reported a problem with the steps/bank on footpath T25/21

and advised that he would ask SCC if it was possible to put a handrail on the steps as this

was a safety matter. The Clerk reported a problem with long grass on footpath T25/ . PK

advised that he would look at this matter.

Highways Discussion took place on the reply received from the School re parking in

Huntham Lane. IP entered the meeting. It was agreed by all that the Clerk should write to

the local resident involved and enclose a copy of the reply received.

Discussion took place on reply received from Somerset Highways re flooding in Willey

Road. It was agreed by all that the Clerk should write to the Playing Fields committee

enclosing a copy of the reply, so that it could be discussed at the next Playing Field

committee meeting, and ask for action to be taken as indicated by Somerset Highways. The

Clerk was asked to also provide a copy of the letter to FQ.

Bus Shelter at Woodhill. The Clerk reported on correspondence received from TDBC asking

if the Parish Council had the funds available as there was a possibility the shelter maybe

available in the current financial year and he had replied saying yes. TW advised that he had

still not received a written estimate for a wooden shelter and the Clerk was asked to

follow this up

Church Clock This item was deferred to the next meeting when the current finances of the

Council would be discussed. JC advised that there was a problem with the chiming of the

Church Clock and JH agreed to look into this.

DH agreed to talk to TDBC as no reply had been received to our letter on dog barking

dated 19^th May. The Clerk was asked to provide DH with copies of the correspondence.

GS entered the meeting

25. Planning

36/2008/007 Remedial damp works and lime plastering at Jessamine House

TDBC advise conditional approval

36/2008/003 Erection of 4 dwellings on land of former depot at Woodhill

TDBC advise refusal. Discussion took place on this refusal but it was agreed by all to take no

further action.

The Clerk reminded all Councillors who asked to attend of the training session to be held on

14^th July at TDBC. JC advised that she would not be able to attend and GS agreed to attend.

Authorisation of cheques for payment

573 A.A.McKenzie Clerks salary and expenses to 30.06.08 £507.79

574 WM direct Printing of village newsletter June 08 £ 56.00

It was agreed by all that the cheques be signed

Village Hall Grant

Following discussion it was agreed by all to give the Village Hall a grant of £1160 towards

the cost of annual insurance and the Clerk was asked to put the cheque on the agenda for the

next meeting.

Maintenance grants 2008/09

Following discussion it was agreed by all to apply for the same amounts as last year as TDBC

advised that no additional funds were available.

27. Parish Plan Action Plan review

Following discussion it was agreed by all to design a welcome leaflet for newcomers to the

village. The Clerk advised that he had received a reply from Falcon Housing who would be

reparing an article for inclusion in the next Village newsletter re local residents expressing

interest in the 3 remaining development plots at Willow Mead, Polkesfield.

The Clerk advised that he had not received any reply to phone calls/messages to the

Neighbourhood Watch office but was advised by members of the Council that the person

concerned was currently off sick.

28. Parish Path Liaison Officers and SSC’S Councillor Initiatives Budget

The Chairman reported on the correspondence received from SCC re Parish Path Liaison

Officers and NC explained the County Councillors Initiatives budget for 2008/09

29. Correspondence

The Chairman highlighted items 1 and 10 to Councillors and all correspondence was put on

circulation.

30. Feedback from Meetings None

31. Provision of allotments

TW reported on discussions with a local landowner re a site for allotments but unfortunately

this was not possible. Following discussions it was agreed by all that as no site for allotments

could be found in the village no further action could be taken by the Parish Council to

provide allotments. It was however agreed by all to put an article in the next Village

newsletter re a suggested garden share scheme were people who requested allotments could

use gardens that other people could no longer upkeep.

32. Any other items for discussion

Following discussion it was agreed by all that draft minutes of meetings and agendas for

future meetings would be circulated to all Councillors via e mail if they have it. Councillors

without e mail would continue to receive hard copy.

The Council was advised that the Playing Field committee had applied for road closures for

the Boxing Road Run.