Declarations of Interest: TW declared a prejudicial interest in planning application

36/09/0002 and HV declared a personal interest in planning applications 36/09/0004 and

36/09/0005LB

The minutes of the meeting held on Monday 16t^h February 2009 were agreed by all to be a

correct record of that meeting and signed by the Chairman.

Footpaths PK advised he had again spoken to SCC re the 10 issues outstanding and had been

advised that they would be done.

PK then presented a report with photographs that he had sent to SCC on footpath no. T25/37

Polkesfield in response to the letter received from a local resident. Following discussion it

was agreed by all that the Clerk should write to the owner of the ditch adjacent to the

footpath. The Clerk was also asked to write to the local resident who raised the issue

explaining what actions were being taken. The Chairman thanked PK for the work he had

done on this issue.

Highways Councillors again expressed concern re the current state of the highways

particularly the number of potholes following the recent bad weather. TW was asked to

again speak to SCC Highways particularly mentioning the potholes at Churley and the

drain opposite the Post Office. The Clerk was asked to send another letter to the owners of

the property opposite the Post Office as the agreed remedial work following their building

programme had still not been completed. It was also reported that there had been 2 further

incidents of flooding in Willey Road and that the promised gully cleaning had not yet been

done by SCC. The Clerk was asked to write to Highways re the drain opposite the Post Office

and the gully cleaning and invite them to meet the Chairman in the village to discuss

these issues.

A discussion took place after an update from the Clerk on the letter from a local resident re

Flooding in Meare Green. It was agreed by all that the Clerk should write to Wessex Water

and Highways supporting the local resident in his efforts to get the problem solved

satisfactorily. The Clerk was also asked to update the local resident .

36/08/0019 Erection of machinery store at Meare Green Court to extend existing building at

Willow and Wetlands Centre, Meare Green

TDBC advise approval

36/08/0022 Conversion of barn to single dwelling together with construction of garage at

Huntham Farm

TDBC advise refusal

36/09/0001 Change of use only from Village Hall into motorcycle storage(private collection)

at Village Hall, Huntham Lane(retention of development already undertaken)

TDBC advise temporary permission until 19.02.2012

TW left the room

36/09/0002 Erection of two storey rear extension at The Mardy, Woodhill

Following discussion it was agreed by all to support this application as it had no

detrimental effect on any neighbouring properties or the area.

TW returned to the room

36/09/0003 Installation of a solar electric PV system at the Williams Hall, Dark Lane

DH declared a personal interest in this item as Chairman of the village hall trustees and a

The Clerk advised the Council that as they were the applicants they should not comment on

this application. This was agreed by all and no discussion took place.

HV left the room

36/09/0004 and 0005LB Conversion of agricultural buildings to single dwelling and ancillary

domestic garage and store at Frog Lane Farm, Meare Green

Following discussion it was agreed by all to support this application but to make comments

re the access road as follows.

1. The access road is an adopted highway and increased traffic would cause problems

2. The access road is in poor condition with insufficient width for passing of 2 vehicles

3. There are no passing points along the length of the access road

4. These observations also apply to any further developments in this area

600 SAW Ltd Donation to Somerset Art Works £ 30.00

It was agreed by all that the above cheque be authorised for payment

601 TDBC PC contribution to Woodhill bus shelter £ 1142.43

It was agreed by all not to authorise this cheque as some glazing was still to be completed

Cashbook audit to 15.01.09 TW reported that he had audited the cash book and there were

no problems to report

Changes to bank signatories The Clerk reported that this was still outstanding and HV

agreed to follow this up.

Receipt of Monies The Clerk reported receipt of £104.87 from Stoke PCC re their

contribution to the annual maintenance and repair s to the Church Clock

The Chairman highlighted items 1,3 and 9 to Councillors and the correspondence was then

put on circulation. It was agreed by all that the letter from TDBC re Sport England funding

for playing fields should be passed to the Playing Fields Trustees.

HV reported that this was still being worked on and that a member of the public had offered

to help. It was agreed by all to accept this offer.

HV reported on this and stated that TDBC had promised to feedback to all attendees and the

Parish Council by the end of March. It was agreed by all that this item should be placed on

the agenda for the next meeting

Communications

It was agreed by all that items on the bus shelter, annual parish meeting and affordable

housing should be included in the next village newsletter