Documents
HOTV meeting minutes
Regular meetings, which anyone is free to attend, take place by default on the first Monday of each month, at 7:30 in the Village Hall. Closed Management Committee meetings may take place more frequently, as necessary. Unless Covid regulations change, it is planned to hold our next public meeting in person at the Royal Oak.
Next Agenda
Minutes 2021
Minutes 2020
Minutes 2019
Working group meeting reports
HOTV has various working groups as well as the main Management Committee. Reports and minutes from these groups will be posted below as they become available in order to keep Members and others informed.
Shop Group
The Shop Group, led by Mike Blair is responsible for overseeing the smooth running of the shop. If you have any questions or suggestions for the Shop Group, please address them to Mike. (For the shop itself, please phone 07842 992825 or email shop@hotvssg.org.
Operations Group
The Operations Group, led by John Davison, is responsible for planning and implementing work on the Royal Oak, initially in preparation to receive the shop, and later for the coffee shop and the reopening of the pub.
Community Liaison
The purpose of this role is to ensure that our plans are in tune with the wishes and aspirations of the HOTV membership and the wider community. Anybody is invited to submit views to contact@hotvssg.org at any time.
Summaries of feedback will be posted on the website, starting with responses to the Royal Oak open day on 5-9-20 and the request to name 3 favourite pubs. See Royal Oak feedback.
Financial documents
Official Documents
HOTV Rules
These are the Rules which we adopted when we registered as a Community Benefit Society. They conform exactly to the model rules provided by the Plunkett Foundation.
FCA Seal
The document that confirms registration of HOTV by the Financial Conduct Authority
Management Committee Code of Conduct
All members of the Management Committee are obliged to sign up to this Code of Conduct, as required by the Rules
Communications Policy
This document is a work in progress which sets out our policy for how the MC should communicate with Members and the wider public, and vice versa.
Change of Registered Address
Official confirmation from the FCA of the adoption of The Royal Oak as our registered address.
Forms
Share Application Form
This form is currently redundant since the share application has had to be closed, but we very much hope to reopen it to new Members at some point in the future.
Share Nomination Form
This form is still relevant for those who wish to nominate successors to inherit their shareholdings.
These forms may be completed online in some browsers but not others. It is safer to download the PDF and complete it offline. A few PDF viewer apps will still not support form completion; if this affects you, please print the form out and complete it manually.
Archive
The documents in this section should be regarded as historical, since they have not been updated to take into account the changes brought about by coronavirus, in particular the pausing of the volunteer programme. These are onscreen versions only; print versions are available on request.
HOTV Business Plan
This provides details of our plan to buy the Royal Oak and run it on behalf of the community.
HOTV Share Prospectus
This provided information for those considering buying shares in HOTV. Should the share offer be reopened, a new Share Prospectus would be prepared.