HOTV meeting minutes

HOTV open meetings, which anyone is free to attend, take place every few months, at 7:00 in the Royal Oak. Closed Management Committee meetings may take place more frequently, as necessary. The Annual Members’ Meeting takes place once a year.

Working group meeting reports

HOTV has various working groups as well as the main Management Committee. Reports and minutes from these groups will be posted below as they become available in order to keep Members and others informed.

Shop Group

The Shop Group, led by Mike Blair is responsible for overseeing the smooth running of the shop. If you have any questions or suggestions for the Shop Group, please address them to Mike. (For the shop itself, please phone 07842 992825 or email

Meeting notes 25-2-21

Meeting notes 28-1-21

Meeting notes 14-12-20

Meeting notes 12-11-20

Meeting notes 26-10-20

Meeting notes 28-7-20

Meeting minutes 9-7-2020

Operations Group

The Operations Group, led by John Davison, is responsible for planning and implementing work on the Royal Oak, initially in preparation to receive the shop, and later for the coffee shop and the reopening of the pub.


Community Liaison

The purpose of this role is to ensure that our plans are in tune with the wishes and aspirations of the HOTV membership and the wider community. Anybody is invited to submit views to at any time.

Summaries of feedback will be posted on the website, starting with responses to the Royal Oak open day on 5-9-20 and the request to name 3 favourite pubs. See Royal Oak feedback.

HOTV Newsletter
Official Documents

HOTV Rules
These are the Rules which we adopted when we registered as a Community Benefit Society. They conform exactly to the model rules provided by the Plunkett Foundation.

FCA Seal
The document that confirms registration of HOTV by the Financial Conduct Authority

Management Committee Code of Conduct
All members of the Management Committee are obliged to sign up to this Code of Conduct, as required by the Rules

Communications Policy
This document is a work in progress which sets out our policy for how the MC should communicate with Members and the wider public, and vice versa.

Change of Registered Address
Official confirmation from the FCA of the adoption of The Royal Oak as our registered address.


The documents in this section should be regarded as historical, since they have not been updated to take into account the changes brought about by coronavirus, in particular the pausing of the volunteer programme. These are onscreen versions only; print versions are available on request.

HOTV Business Plan
This provides details of our plan to buy the Royal Oak and run it on behalf of the community.

HOTV Share Prospectus
This provided information for those considering buying shares in HOTV. Should the share offer be reopened, a new Share Prospectus would be prepared.


Share Application Form
This form is currently redundant since the share application has had to be closed, but we very much hope to reopen it to new Members at some point in the future.

Share Nomination Form
This form is still relevant for those who wish to nominate successors to inherit their shareholdings.

These forms may be completed online in some browsers but not others. It is safer to download the PDF and complete it offline. A few PDF viewer apps will still not support form completion; if this affects you, please print the form out and complete it manually.